Ending Type 2 Diabetes One Exercise, Nutrition, and Gardening Class at a Time

Chronic Care Model: Tracking Chronic Disease with PECS

In About the Program on October 13, 2010 at 1:45 PM

The patient registry represented the clinical information component of the chronic care model, established at the Fair Haven Community Health Center when the clinic participated in the Health Disparities Collaboratives in the early 2000’s. The Collaboratives used the Institute for Healthcare Improvement’s Breakthrough Series to improve diabetes treatment and prevention nation-wide by utilizing three development stages: 1) learning model, where education and sharing best practices took place, 2) Chronic Care model, which included six components from self-management to clinical information systems, and 3) Model for Improvement, or implementing and testing new strategies. The clinical information systems as part of the second development stage, made tracking and targeting at-risk patients feasible. Taken from the Robert Wood Johnson Foundation, the intention of the clinical information component of the Chronic Care Model is to:

Organize patient and population data to facilitate efficient and effective care
Provide timely reminders for providers and patients
Identify relevant subpopulations for proactive care
Facilitate individual patient care planning
Share information with patients and providers to coordinate care (2003 update)
Monitor performance of practice team and care system

Effective chronic illness care is virtually impossible without information systems that assure ready access to key data on individual patients as well as populations of patients. 11, 12 A comprehensive clinical information system can enhance the care of individual patients by providing timely reminders for needed services, with the summarized data helping to track and plan care. At the practice population level, an information system can identify groups of patients needing additional care as well as facilitate performance monitoring and quality improvement efforts.
http://www.improvingchroniccare.org/index.php?p=Clinical_Information_Systems&s=25

Today, clinicians fill out an encounter form for every patient who has a chronic condition, or is at risk for chronic disease. Three FHCHC staff members regularly enter patient information into our central Patient Electronic Care System (PECS) that emerges from patient appointments and chronic-care related programs. PECS is designed to simplify tracking and managing chronic disease. When a patient has hypertention, for instance, the systolic and diastolic blood pressure data is highlighted in red on the form to bring the clinician’s attention to that data.

This is a sample of the front page of an encounter form.

10.2337/diaspect.17.2.102Diabetes Spectrum April 2004vol. 17 no. 2 102-106

Clinicians also add components to the basic PECS encounter form, which gives them specific information about the program or patient they are managing. Below are examples of these addendums.

The following two forms are for adults that attend OGTT screenings. The box on the first page is added to the basic encounter form. The second page is printed on the back of the basic encounter form. It is mostly used for billing but the data is useful when providers miss certain questions in the basic encounter form.

Page 1 Encounter Form Addendum  for Adult OGTT Screening:

Page 2 Encounter Form Addendum for Adult OGTT Screening:

Page 1 Encounter Form Addendum for Pediatric OGTT Screening:

Page 2 Encounter Form Addendum for Pediatric OGTT Screening:

Page 1 Encounter Form Addendum for Adult School-Based Health Center Care:

Page 2 Encounter Form Addendum for Adult School-Based Health Center Care:

Page 1 Encounter Form Addendum for Pediatric School-Based Health Center Care:

Page 2 Encounter Form Addendum for Pediatric School-Based Health Center Care:

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